Choose your starting idea.
What itinerary and sailing date are you considering? How flexible are your travelers?
Your Group Organizer Kit
Bring your people.
Let’s build the plan.
For friends, families, church groups, community leaders, and anyone inviting others along.
Start with a shared idea
You don’t have to be
a professional organizer.
A successful group begins with an itinerary, an anticipated sailing date, and a realistic timeline for everyone to commit.
Set a deposit target.
When do you intend to make the initial deposit? Ron will confirm availability and the applicable booking deadlines.
Get a realistic head count.
Estimate travelers and staterooms, discuss room pairings, and distinguish interest from readiness to book.
A shared effort
Clear responsibilities.
Better coordination.
The organizer
- Gather interest and agree on the itinerary and dates.
- Coordinate stateroom pairings and track who is ready to commit.
- Share Ron’s confirmed information and remind guests of deadlines.
- Direct every new traveler to Captain Ron before booking.
Captain Ron
- Explain booking options, deposits, payment terms, and applicable fees.
- Coordinate passenger and reservation details with the organizer and guests.
- Help coordinate flight, dining, and other group requests with Viking.
- Answer concerns and share relevant updates as plans develop.
Guests should provide sensitive passenger and payment information through the secure process Ron specifies, rather than a shared group list or ordinary email.
Keep everyone connected
Share the invitation.
Share Ron’s contact.
When inviting someone to join, share Captain Ron’s contact details along with the itinerary. Ask them to contact Ron before making a new reservation, so he can coordinate their plans with the group.
Coordinated bookings help Ron request linked reservations and align travel preferences. Shared flights, dining arrangements, and other requests depend on availability and supplier confirmation.
Captain Ron’s tip
One clear planning contact keeps a growing group easier to coordinate.
Your group’s starting plan
Tell me what
you have in mind.
Start with a conversation by phone, Zoom, or a group meeting. Services are usually free; any additional group-planning fee is explained and agreed in advance.